Faculty Travel Grants Details


Proposals must be sumitted at least 30 days in advance of the trip using this online form. For questions regarding the submission, please contact Mary Jo Lubrano (maryjo.lubrano@yale.edu). No funding will be granted after the event. Recipients of a travel grant will be reimbursed for allowable expenses after completion of travel and upon submission of original receipts.

Applications for funding should include the following:

  1. A description of the event and its significance (including an explanation of the event's relevance to Yale's language programs);

  2. Copies of the presentation abstract and acceptance of the proposed presentation;

  3. An explanation of efforts made to obtain funding from other sources and the amount of any awarded funds (copies of any correspondence pertinent to requests for departmental/council funding can be attached); and

  4. An itemized budget comprised of specific items with prices estimated as closely as possible; allowable expenses may include, air or rail travel, parking, registration fees, hotel, shuttles, meals, etc.

Please note:

  • We do not reimburse for mileage, per diem, international travel, gasoline purchase, books, or professional membership dues.

  • If a travel itinerary is created to accommodate personal business, the traveler must pay the incremental cost of personal business and document the costs incurred, separating personal expenses from University business expenses. Personal expenses should be charged separately when making arrangements.
Upon Return

Upon completion of travel, faculty must submit the following:

  1. Within five days of return, prepare a signed expense report with original invoices and receipts requesting reimbursement (or partial reimbursement) for travel, lodging, and/or registration, and reasonable charges for meals. The CLS no longer reimburses for per diem expenses for meals, but will accept reasonable receipts for meals. Include a copy of a program for the conference or workshop attended. For budgetary reasons, the CLS may require submission of receipts within a shorter time period at the close of each fiscal year. Please submit original receipts upon return to Elizabeth Johnston at the CLS (elizabeth.johnston@yale.edu). Please note that any receipts over 120 days become taxable reimbursements. Therefore, if you have pre-paid your hotel or transportation in advance of your travel, be sure to let Marlene Olson know immediately.
  2. Within ten days of return, approve the EMS Expense Report for reimbursement of expenses. Failure to comply with this requirement will give the CLS the right to revoke a travel grant and to decline reimbursement for expenses.
  3. Within twenty-one days of return, submit a written report of at least 500 words on the trip or event suitable for publication on the CLS blog. The report should be sent to Mary Jo Lubrano (maryjo.lubrano@yale.edu). We may also ask you to share your experiences in a CLS Brown Bag.