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CLS Language Faculty Travel Grants Application

*Please note some of our rules for reimbursement:

  • No international travel expenses, per diem, membership dues, books, or mileage or gasoline expenses allowed.
  • If you pre-register or make travel or hotel arrangements in advance of your conference, please present those receipts to Elizabeth Johnston as soon as they have been made, so they do not end up being over 120 days old upon your return, as they then become a Taxable Reimbursement.    
  • If you plan to share a hotel room, each of you should charge your share to your own credit card or P-card to make it easier to reimburse you or process the charges. 
  • With respect to paying for meals: PLEASE list all of the people for whom you are paying on the receipt, if there is more than one meal purchased.  Make sure that you present both the detailed receipt and the CC signature receipt that shows the tip written on it. 
  • Upon completion of travel, faculty must submit the following:
    1. Within five days of return, prepare a signed expense report with original invoices and receipts requesting reimbursement (or partial reimbursement) for travel, lodging, and/or registration, and reasonable charges for meals. The CLS no longer reimburses for per diem expenses for meals, but will accept reasonable receipts for meals. Include a copy of a program for the conference or workshop attended. For budgetary reasons, the CLS may require submission of receipts within a shorter time period at the close of each fiscal year. Please submit original receipts upon return to Elizabeth Johnston at the CLS (elizabeth.johnston@yale.edu). Please note that any receipts over 120 days become taxable reimbursements. Therefore, if you have pre-paid your hotel or transportation in advance of your travel, be sure to let Elizabeth Johnston know immediately.
    2. Within ten days of return, approve the EMS Expense Report for reimbursement of expenses. Failure to comply with this requirement will give the CLS the right to revoke a travel grant and to decline reimbursement for expenses.
    3. Within twenty-one days of return, submit a written report of at least 500 words on the trip or event suitable for publication on the CLS blog/website. The report should be sent to Mary Jo Lubrano (maryjo.lubrano@yale.edu). We may also ask you to share your experiences in a CLS Brown Bag.